If you want to help your friend or family member get a visitor visa, consider creating an immigration letter or invitation letter for a tourist visa to Australia!
In this guide, we’ll walk you through the process of creating a comprehensive invitation letter, so you can increase their chances of a successful application!
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An invitation letter is a written request addressed to the Immigration Office, asking them to approve a temporary visa (like a tourist visa) for the person you want to invite.
It is usually provided by an Australian resident or citizen who wishes to host a family member or a friend for a specific purpose, such as a family reunion or a simple meet-up.
Why is this important?
Well, the main purpose of this visa invitation letter is to support the visa application of the person being invited.
It tells the consular officers handling the visa request that the applicant or invitee has a genuine reason for their visit and that they will have a place to stay, and support during their stay in Australia.
This can increase the likelihood of their visa getting approved.
No, an invitation letter is not required when applying for a tourist visa to Australia.
However, as discussed earlier, an Australian visa invitation letter can absolutely make your invitee’s visa application stronger and boost their chances of approval, especially if the purpose of the visit is to meet family and friends.
So, what essential information and attachments should you include in the visitor visa letter of invitation? Below are the general requirements for an invitation letter in Australia:
For the Australian host:
For the visa applicant or invitee:
Now that you have all the information you need for your invitation letter, let’s break down the process of writing it. Here are the steps to creating a compelling invitation letter:
Provide your full name and address in Australia, as well as the date when you’re writing the invitation letter.
When addressing the recipient, you can use “To whom it may concern” or the more formal “Dear Sir or Madam.”
In the subject line (often indicated as “Re” or “Regarding”), mention the purpose of the letter. For example, “Re: Invitation Letter for a Childhood Friend’s Visa Application.”
Below the subject line, provide essential details about the visa applicant. Include their full name, birthdate, and passport number.
This information helps clarify the purpose of the letter and establish the identity of the applicant.
Here, briefly describe your relationship with the visa applicant. For example, “I am writing to confirm that [Visa Applicant’s Full Name] is a [friend, family member, or relative] of mine.”
Explain the purpose of the visit, such as a vacation, family reunion, or other specific reasons.
Be concise in your explanation.
Clearly state the duration of the visit, specifying the number of days or weeks the visa applicant plans to stay in Australia.
Mention the accommodation details, particularly if you will be providing accommodation during their visit. This ensures that the authorities understand the arrangements.
Explain why you’re inviting the person and how you plan to support them during their stay. You may mention any specific plans or activities you have in mind.
For instance, “During their visit, I am excited to show them around Sydney, including famous landmarks like the Sydney Opera House and Bondi Beach.”
Include your contact information, including your mobile number, email address, and any other relevant details, for easy communication.
This allows the Australian immigration authorities to reach you if they have any questions or need further clarification.
Provide the details and proof of your Australian residency or citizenship, including copies of your Australian passport or proof of residency, or your current visa status in Australia (e.g. student visa, work visa).
Briefly mention your current occupation or work status in Australia. This adds credibility to the invitation.
For instance, if you hold a respected or responsible position, it may positively influence the visa officer’s perception of your ability to host and support the invitee.
Mention and summarize (preferably in bullet points) all supporting documents you’ve attached, such as copies of passports, proof of Australian residency or citizenship, a lease agreement, and any additional documents required for the visa application.
Wrap up the letter with a courteous closing statement, extending an invitation for any inquiries or concerns the visa officer may have.
Conclude with warm regards and sign the letter with your name.
Take a moment to review your letter. Ensure that all the details, including names, dates, and contact information, are accurate and complete.
Check if you’ve attached all the required documents and make sure all documents are clear and legible.
Scenario: Sarah Adams is an Australian citizen who is about to tie the knot with her fiancé, James. Among her closest friends is Ploy, who hails from Bangkok, Thailand. Ploy holds a special place in Sarah’s heart, and she wouldn’t imagine her wedding without her dearest friend.
Re: Invitation letter for Australian tourist visa application
Visa applicant: Ploy Natnicha Suriyawong (Passport Number: XX123456)
To Whom It May Concern,
I am writing to formally invite my dear friend, Ploy Suriyawong, who is a citizen of Thailand residing in Bangkok, to visit Australia. Ploy and I share a profound friendship that has spanned several years, and I consider her an integral part of my life.
The purpose of Ploy’s visit to Australia is to attend my wedding ceremony, which is scheduled to take place on July 20th, 2023, in Melbourne, Australia. She’ll be staying in Australia from July 18th, 2023 to July 26th, 2023. As an Australian citizen, I am excitedly looking forward to this important milestone in my life, and it would mean the world to me if Ploy could be present on this joyous occasion.
Ploy and I share a deep bond that transcends geographical boundaries, and her presence at my wedding would make this day even more special. We have created countless memories together, and I cannot imagine celebrating without her by my side.
During her visit, Ploy will be accommodated in Melbourne with friends and family who are attending the wedding. She will have all the support and care she needs to ensure a comfortable and enjoyable stay.
Enclosed with this letter are the following supporting documents:
A formal wedding invitation addressed to Ploy Suriyawong. Details of the wedding venue, including date and time. Hotel reservations for selected wedding attendees. A copy of my Australian passport for verification of my citizenship.
I kindly request your favorable consideration of Ploy’s tourist visa application to Australia. I assure you that her visit is solely for the purpose of attending my wedding, and she intends to return to Thailand upon its conclusion. Ploy has a stable life in Bangkok and does not have any intention of seeking employment or permanent residency in Australia.
Should you require any further information or documents to support Ploy’s visa application, please do not hesitate to contact me. I am more than willing to provide any necessary assistance to ensure a smooth and successful process: Mobile number: 04 9123 4567 Email: sarahadams143@gmail.com
Thank you for your time and consideration. I genuinely hope that Ploy’s visa application will be approved, allowing her to share this significant moment in my life.
If you want to strengthen your parents’ tourist visa application, then you may need to write an invitation letter for your parents.
However, keep in mind that this is not mandatory.
The letter of invitation for parents serves as a strong supporting document – although it’s just one of many documents and factors necessary for a successful visa application.
It gives visa officers a better grasp of your parents’ situation, clarifying why they want to visit and their ties to you in Australia.
Writing an invitation letter for family or parents follows a similar process as for friends or colleagues. Here’s a step-by-step guide to help you write one:
Start your letter with a standard letter format. Include your full name and address in Australia at the beginning, followed by the current date.
Use formal salutations such as “To Whom It May Concern” or the courteous “Dear Sir or Madam.” when addressing the recipient.
Incorporate a subject line (often indicated as “Re” or “Regarding”) to specify the purpose of the letter. For example, “Re: Invitation Letter for My Parents’ Tourist Visa Application.”
Below the subject line, provide crucial details of your family members or parents, including their full names and passport numbers.
Explain the purpose of their visit, which may include attending a special event like a graduation, celebrating a holiday, or spending quality time together.
You may also consider the unique family dynamics. Include details about shared family activities, like celebrating holidays or attending weddings.
Share your excitement about their visit and any special plans or activities you have in mind. Be concise and heartfelt in your explanation.
Clearly state the duration of their visit, specifying the number of days or weeks they plan to stay in Australia, as well as their dates of arrival and departure.
Mention accommodation details, especially if you will be providing lodging during their visit.
Briefly mention your current occupation or work status in Australia. This adds credibility to the invitation and gives the visa officer an idea of your financial capability.
Include your contact information, such as your mobile number, telephone, and email address, so immigration authorities can easily reach you in case of any concerns or further clarification.
Provide proof of your Australian residency or citizenship, which may include documents like your citizenship certificate or residency proof. If that’s not applicable, provide your visa status instead (e.g. student visa) to confirm your legal status in Australia.
State all the attachments included with the letter. List any supporting documents you’ve included, such as bank statements, itineraries, or any additional documents necessary.
Conclude the letter with a courteous closing statement. Extend an invitation for any inquiries or concerns the visa officer may have, and sign the letter with your name.
Carefully double-check that all details in your letter, including names, dates, and contact information, are accurate and complete.
Verify that you’ve attached all the required documents and confirm that all documents are clear and legible.
Scenario: Alex Fernandez, an Australian resident, wishes to invite his parents, John and Mary Fernandez, both Filipino citizens residing in the Philippines, for a family reunion in Melbourne.
Re: Invitation letter for Australian tourist visa for my parents
Visa applicants: John Frederick Fernandez (Passport Number: AB123456) and Mary Maureen Fernandez (Passport Number: CD789012)
To Whom It May Concern,
I am writing to confirm my invitation to my parents, John and Mary Fernandez, both Filipino citizens, for a visit to Australia. I am an Australian citizen and a longtime resident of Melbourne, Victoria.
The purpose of their visit to Australia is to reunite as a family and spend quality time together. I’ve had a major career breakthrough, and it means a lot to me to celebrate this milestone with my parents who I haven’t seen for several years.
We plan to explore Melbourne, its cultural attractions, and the beautiful surroundings during their stay. Additionally, we aim to take a trip to Sydney to visit iconic landmarks.
Their visit is scheduled to begin on November 15th, 2023, and they will be staying until December 15th, 2023. During their time in Australia, I will provide them with accommodations. I reside in a spacious three-bedroom apartment that comfortably accommodates guests, and I have attached a copy of the lease agreement to confirm this.
John Fernandez, my father, is a retired schoolteacher, and Mary Fernandez, my mother, is a homemaker. They have ample savings to fund their visit to Australia and do not require financial assistance from me.
Enclosed with this letter are the following supporting documents:
A copy of my Australian passport for proof of my citizenship. A detailed itinerary of their visit, including planned activities and dates. Bank statements from both my parents, showcasing their financial capacity for the trip. A copy of my lease agreement
I kindly request that you consider their application for an Australian tourist visa favorably. If you have any further questions or require additional information, please do not hesitate to contact me: Mobile number: 04 1234 5678, Email: alex.turner@gmail.com
Thank you for your time and consideration. We are eagerly looking forward to reuniting with our family and creating lasting memories during their visit to Australia.
Before you know it, you’ll be embracing the happiness of being together with your loved ones!
With an Australian visa invitation letter that truly reflects your intentions and relationships, you can make a big difference in helping your friends or family get the tourist visa they need.
At KBA Global, we’ll help you create invitation letters that convey your genuine warmth and sincerity. Just leave the details to us and wave the stress away.
Everything begins with a call! Talk with our friendly team, and let’s make that long-awaited reunion a reality.
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